TERMS OF REFERENCE (TOR) For Admin Intern Position.

Overview:

  Under the new work procedures and tasks that have been added to the administration department and the increased pressure on the employees. As a result of the new workload, there was a need for a person assisting in the works in the reception in the administration department in the organization’s office in Aden.

Objective of the Assignment:

The position holder will be assisting the Admin Department mainly in supporting with the front desk and Administration work.

Location: Aden Office.

Scope of Tasks under this Assignment:

• Be available to answer phone calls, help answer questions, and lead people from outside with the employee inside as per appointment or business relation.

• Keep a tidy and orderly workspace.

• Provide the staff with the required equipment, stationery, sterile materials, face masks, and refreshment.

• Assisting with a variety of administrative tasks including copying, faxing, and taking notes.

• Scheduling appointments.

• Make an outgoing reference number for each official letter and keep a copy for the record.

• Help in archiving documents and provide filing needs (Box files, and unified labels for archives in the office).

• Assist with administrative and clerical tasks as needed.

Duration of the Assignment:

The duration of this assignment will be for 6 months.

Deliverables and Terms of payment:

The Intern will receive $ 150 USD per month, with no other payment or benefits at all.

Requirements for the position:

1. bachelor’s degree in business administration or related field

2. Eager to learn new things

3. Have interest in Admin related tasks.

4. Advanced English language written and communication skills.

5. Advanced computer skills.