Employment Vacancy

CARE International in Yemen

CARE International is currently seeking an Area Administrative Assistant. She/ He will be undertaken and complete all admin tasks and requirements, provide admin support services to staff and to project activities.

Admin Assistant - Female Only

Location: Lahj - WGSS        

Main Responsibilities:

The Area Administrative Assistant reports to Area Admin Officer. He\She is responsible to provide support to the project office and for the day-to-day office administration.

Provide Reception and Secretarial Duties:

• answering telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books as needed.
• Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office. etc.)

Office Assistance:

• Update the office contact database and mailing lists.
• Support staff during the preparation of meetings and workshops as needed (Stationery, refreshments, lunch etc.).
• Liaising with supply companies for the maintenance of other office equipment, such as telephone system, fax machine and photocopier machine.

File Documents and Maintain the Filing System:

• Maintain proper filing systems, ensuring documents are easily accessible as needed.
• Archiving and library maintenance.

Typing/ Photocopying Documents and Reports:

• Typing documents and data entry when required.
• Photocopying and binding documents as required.
• Translate documents and correspondence.
• Ensure that all forms in the pigeon holes are always available and updated.

Travel Coordination and Logistical Support:

• Provides support for travel booking such as ticketing, accommodation and transportation.

Cash Management and Maintain Inventory:

• Make Orders and payments for Office Expenses.
• Maintain checks log sheet.
• Clearing Advances.
• Maintain property register and physical check. 
• Keep up to date record of assets and projects inventory (data base).
• Perform other duties as assigned.

Required

• A bachelor’s degree in business administration.
• Minimum one-year experience in relevant field.
• Familiarity with procurement procedures and/or financial management.
• Previous experience in an INGO work.
• Well organized, with excellent attention to detail.
• Proficient with Microsoft Office application, including Word, Excel and PowerPoint.
• Fluency in written and spoken English and Arabic.
• Demonstrable commitment to gender-sensitive practices.
• Good organizations skills